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Using Web conferencing software with advanced administrative tools will help you keep your next online meeting software organized. This will allow you to be able to control as many of the features of the Web conference as possible.
If for some reason you do not have access to your Web conferencing software server, you'll need a program that can be administered from a Web browser. You will want to be able to assign reading and writing functions to the users who attend your Web conference and allow them access to limited files.
The easier your Web conferencing software administrative tools are to use, the more power you will have over the Web conference itself.